Auto-invoice and pay subs from project progress—hassle-free.
Small construction business owners can't find affordable project management tools that seamlessly handle scheduling, invoicing, and subcontractor payments without steep learning curves.
CrewPay tracks project milestones and automatically generates invoices for clients while handling subcontractor payments via ACH/Stripe. Small owners input progress once, and it syncs billing across parties. No more chasing payments or manual QuickBooks entries.
Small construction business owners managing 5-50 employees and multiple projects
One-click sub payments triggered by milestone approval, with lien waiver automation.
professional
Set project phases and approve completions.
Generate client invoices from approved milestones.
One-click ACH/Stripe payouts to subs.
Multi-user approval workflows for invoices.
Track all invoices, payments, and cash flow.
Auto-create and email waivers post-payment.
For ongoing contracts.
CSV for QuickBooks.
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| text | No | |
| stripe_id | text | Yes |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| name | text | No |
| client_email | text | No |
| user_id | uuid | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| project_id | uuid | No |
| amount | int | No |
| status | text | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| project_id | uuid | No |
| name | text | No |
| payment_details | text | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| milestone_id | uuid | No |
| status | text | No |
Relationships:
/api/milestones/:id/approveApprove milestone and trigger invoice
/api/invoicesList invoices
/api/subs/:id/payInitiate sub payment
/api/projectsCreate project with subs
No payments
10 subs/mo
None
| Month | Users | Conversion | MRR | ARR |
|---|---|---|---|---|
| Month 1 | 80 | 3% | $89 | $1,068 |
| Month 6 | 700 | 6% | $1,512 | $18,144 |
Milestone approvals trigger everything—simple cash flow for small builders.
Target Reddit r/Construction and r/smallbusiness with free Pro offer; DM 30 subs from local contractor directories; attend virtual construction meetups for demos.
Job costing
Complex setup
Pure payments focus, faster onboarding
Enterprise scale
Overkill for small biz
Affordable milestone automation
Payment data network effects for fraud detection; integrations lock-in.
Rising material costs demand tight cash flow; Stripe payouts easier than ever.
Payment processor fees eat margins
Pass-through fees + volume discounts
Lien law variations by state
Start US-only, templates per state
Success: 80% cite sub payments
Success: 3 pay first invoice
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