Unlimited PTO tracking for $25/mo—flat fee as your team scales.
Small business owners are priced out of essential HR software like Gusto and BambooHR due to high per-employee costs as their teams grow beyond 5-10 people.
PtoFlat manages vacation requests, accruals, and approvals in a simple dashboard, perfect for small teams avoiding per-employee HR bloat. Automate balances, prevent overbooking, and integrate calendars without high costs. Owners get visibility and compliance without spreadsheets.
Small business owners with teams scaling beyond 5-10 employees
Pure PTO focus with unlimited users at fixed price, hyper-specialized vs bloated suites.
professional
Auto-calculate balances based on policy.
Submit/approve time off with calendar sync.
Team-wide PTO overview and forecasts.
Pre-built accrual rules for common setups.
Email/Slack alerts for approvals and low balances.
Export PTO usage analytics.
Google/Outlook sync.
Separate unlimited sick day logs.
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| name | text | No |
| accrual_rate | int | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| company_id | uuid | No |
| name | text | No |
| pto_balance | int | No |
| hire_date | timestamp | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| employee_id | uuid | No |
| start_date | timestamp | No |
| end_date | timestamp | No |
| status | text | No |
| days | int | No |
Relationships:
/api/pto/requestsSubmit request
/api/pto/balancesGet team balances
/api/pto/requests/:id/approveApprove request
/api/policiesSet company policy
/api/reports/ptoPTO usage reports
Manual accruals
| Month | Users | Conversion | MRR | ARR |
|---|---|---|---|---|
| Month 1 | 180 | 3.5% | $157 | $1,890 |
| Month 6 | 1,100 | 6.5% | $1,795 | $21,540 |
Flat pricing, auto-accruals, no spreadsheets forever.
Target r/smallbusinessowners thread on PTO pains, comp a year for first 3. Email list from Apollo.io of 10-30 employee firms. $30 Reddit ads on HR subs.
Integrated
Overkill pricing
PTO specialist, cheaper
Scheduling
Limited PTO depth
Pure PTO mastery
Network effects via shared policy templates from users.
Great Resignation 2.0: teams demanding better leave policies amid talent wars.
Teams use Google Calendar instead
Superior accruals win
Complex accrual math
Unit tests + CPA review
Success: 70% unhappy with current
Success: 50 requests processed
Success: 200 organic visits/mo
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