Sync appointments from your EHR to calendars and billing in seconds—no more double entry.
Small business owners in healthtech waste hours daily on double data entry due to outdated EHR systems with poor integrations.
ApptSyncly connects popular small-clinic EHRs like SimplePractice and TherapyNotes to Google Calendar, Outlook, and QuickBooks via secure APIs. It automatically pulls new appointments, updates changes bidirectionally, and generates invoices, saving hours of manual data copying daily. Setup takes minutes with no-code mappings.
Small business owners in healthtech
Tailored exclusively for small healthtech practices with pre-built templates for top EHR-calendar-billing flows, ensuring 99% sync reliability without custom dev.
friendly
OAuth connect to SimplePractice, TherapyNotes, etc.
Bi-directional sync to Google/Outlook calendars.
Auto-create invoices in QuickBooks from appointments.
Real-time webhooks or cron polling every 5 mins.
View history, errors, and retry failed syncs.
Drag-drop map EHR fields to target apps.
Alerts for sync failures or new appointments.
Support multiple clinics per account.
React Native companion for on-the-go checks.
Auto-resolve duplicate appointments.
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| text | No | |
| created_at | timestamp | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| user_id | uuid | No |
| name | text | No |
| is_active | bool | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| workspace_id | uuid | No |
| type | text | No |
| config | text | No |
| status | text | No |
Relationships:
| Column | Type | Nullable |
|---|---|---|
| id | uuid | No |
| integration_id | uuid | No |
| status | text | No |
| synced_at | timestamp | No |
| error_msg | text | Yes |
Relationships:
/api/integrationsCreate new integration connection
/api/integrationsList user's integrations
/api/integrations/:idUpdate mapping config
/api/sync-logsFetch recent sync history
/api/workspacesCreate workspace
1 workspace
3 workspaces
Unlimited
| Month | Users | Conversion | MRR | ARR |
|---|---|---|---|---|
| Month 1 | 80 | 5% | $116 | $1,392 |
| Month 6 | 600 | 8% | $1,152 | $13,824 |
ApptSyncly eliminates double data entry by auto-syncing appointments to calendars and billing. Save 5+ hours/week for small clinics.
Search LinkedIn for 'practice manager' at small clinics using SimplePractice/TherapyNotes (under 10 staff), DM 50 with pain point email offering free lifetime Pro access for feedback. Post in Facebook groups like 'Small Practice Owners' and 'TherapyNotes Users'. Run $100 LinkedIn ad targeting healthtech admins.
Universal integrations
Complex setup, no health templates, expensive for high volume
Pre-built health flows, cheaper, faster syncs
HIPAA compliant
Overkill for small biz, long sales cycle
Solo/small practice focus, instant setup
Proprietary sync templates and error-handling ML trained on health data, plus user-shared mapping library for network effects.
Post-COVID boom in small telehealth practices (50% growth per Rock Health), EHR APIs now mature but integrations still fragmented.
EHR API changes break syncs
Weekly API monitoring + user alerts
HIPAA compliance issues
Use Supabase HIPAA add-on, BAA with vendors
Low adoption due to inertia
Free tier + case studies
Success: 15/20 confirm double-entry wastes 3+ hrs/wk
Success: >95% syncs succeed, 70% retention
Success: 50 Pro trials started
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